Office & Workplace Administrator

Job description

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<h4 class="heading-2 ace-line old-record-id-doxlgZA8dt2Ix59zWNhwmbJgNZd">Why RoboForce</h4>
<div class="ace-line ace-line old-record-id-doxlgwxD0tArH1cv7en42pi50ze">RoboForce is an AI robotics company developing Physical AI–powered Robo-Labor for dull, dirty, and dangerous work. The company’s robots are engineered for demanding industrial environments, with a focus on real-world deployment and scalability.</div>
<div class="ace-line ace-line old-record-id-doxlgDcC1F4zhbkXL5KFxF2IOyc"><br>We are looking for an organized, resourceful <strong>Office & Workplace Administrator</strong> to own day-to-day office administration — supplies, meeting rooms, vendors, visitors, meals, and company events — with real ownership from day one and the autonomy to decide how it runs. As we grow into new locations, the workplace you shape here is the one that travels with us.</div>
<h4 class="heading-2 ace-line old-record-id-doxlgcHbiMFswjR3GCeccgqjtwb">Responsibilities</h4>
<ul class="list-bullet1">
<li class="ace-line ace-line old-record-id-doxlgUjl3HnDIerxNy5WOtoElyh" data-list="bullet">
<div><strong>Meeting rooms:</strong> Keep every room bookable and ready — setup standards and upkeep — AV checked and working, rooms reset between sessions, and booking conflicts resolved before they reach the calendar.</div>
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<li class="ace-line ace-line old-record-id-doxlgDejV1eMPUxgK8AP5dYEqKh" data-list="bullet">
<div><strong>Shipping and receiving:</strong> Handle inbound deliveries, mail, and packages, and coordinate outgoing shipments. Receive, check, and distribute bulk orders and equipment.</div>
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<li class="ace-line ace-line old-record-id-doxlgxCXZEHvtmOTNiaaI88Y2vh" data-list="bullet">
<div><strong>Office supplies and stationery:</strong> Order, stock, and track stationery, printing, and general office consumables so nothing runs out mid-week.</div>
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<li class="ace-line ace-line old-record-id-doxlgmn6NRNB6EXXMXYuBGo4XRc" data-list="bullet">
<div><strong>Snacks and pantry:</strong> Keep the pantry stocked and presentable — selection, ordering, and rotation, working within the weekly budget.</div>
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<div><strong>Meals and events:</strong> Coordinate catering, team meals, celebrations, offsites, and company events within approved budgets.</div>
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<li class="ace-line ace-line old-record-id-doxlg1SdISNFJEFybsLlEvplZKh" data-list="bullet">
<div><strong>Facilities — hard and soft services:</strong> Coordinate janitorial, waste, pest control, and landscaping alongside maintenance, repairs, HVAC, and building systems. Act as the day-to-day point of contact for service providers, follow issues through to resolution, and escalate anything needing a decision or new spend.</div>
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<div><strong>Visitors and front of house:</strong> Welcome guests, coordinate access and badges, prepare visitor spaces, and reset them afterward.</div>
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<li class="ace-line ace-line old-record-id-doxlglTr5zePppbyjlh6AXv8Qdd" data-list="bullet">
<div><strong>Support multiple locations:</strong> Keep standards, supplies, and service consistent across our offices as the company expands, and travel between sites as needed.</div>
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<li class="ace-line ace-line old-record-id-doxlgVYmXbK8zK7TbqMZH7AJ33e" data-list="bullet">
<div><strong>Own what has no owner:</strong> Spot operational gaps, solve them proactively, and take ownership of the tasks that fall between roles.</div>
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<li class="ace-line ace-line old-record-id-doxlgxcOMJMUBHhPALnuMApaIwc" data-list="bullet">
<div><strong>Track spending and improve operations:</strong> Maintain purchasing records, receipts, invoices, and trackers; flag unexpected costs and recommend fixes for recurring workplace issues.</div>
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<h4 class="heading-2 ace-line old-record-id-doxlgY1e2EcuuFMGXpnJk3LHIKd">Requirements</h4>
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<li class="ace-line ace-line old-record-id-doxlgI2dh6uDtRKEXr3wH6Ryuuh" data-list="bullet">
<div>2+ years of experience in office administration, workplace coordination, hospitality, or a related support role.</div>
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<li class="ace-line ace-line old-record-id-doxlgNaGSCwHMYhgLUDnSOxi5jb" data-list="bullet">
<div><strong>Moves with urgency and follows through.</strong> You close loops without being chased, and people trust that what you take on gets done.</div>
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<li class="ace-line ace-line old-record-id-doxlgSqeFG5Y3GnFKYg7pxnt33g" data-list="bullet">
<div><strong>Strong judgment and autonomy.</strong> You make sensible calls on your own, anticipate problems early, and figure things out with limited direction.</div>
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<li class="ace-line ace-line old-record-id-doxlg0sX3qgFWUjg1CfGtFFvoPe" data-list="bullet">
<div><strong>Adaptable and resourceful.</strong> You are comfortable with shifting priorities and with work that does not fit neatly into a job description.</div>
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<div><strong>Discreet and trustworthy.</strong> You handle confidential information, company purchases, and office access with consistently sound judgment.</div>
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<li class="ace-line ace-line old-record-id-doxlgEUFui5pfZywpc3Zh0Asl0e" data-list="bullet">
<div>Strong organization and attention to detail, with the ability to manage daily routines alongside urgent requests.</div>
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<li class="ace-line ace-line old-record-id-doxlg47BtPHmICIeIWMDOdhvnLh" data-list="bullet">
<div>Experience ordering supplies, coordinating service providers, or supporting meetings and events.</div>
</li>
<li class="ace-line ace-line old-record-id-doxlgohaGemx6rABhoAzIA4pjcb" data-list="bullet">
<div>Comfort with collaborative tools — calendars, spreadsheets, and shared documents — and the ability to pick up new systems quickly. </div>
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<li class="ace-line ace-line old-record-id-doxlg07dWvZ99H6JSuaQn33Huhf" data-list="bullet">
<div>Responsibilities may require extended periods of sitting, standing, and walking; occasional bending, reaching, and crouching; and moving supplies, deliveries, and equipment.</div>
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<li class="ace-line ace-line old-record-id-doxlg07dWvZ99H6JSuaQn33Huhf" data-list="bullet">
<div>The role may involve occasionally lifting and carrying items weighing up to 30 pounds. </div>
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<li class="ace-line ace-line old-record-id-doxlg07dWvZ99H6JSuaQn33Huhf" data-list="bullet">
<div>Essential job functions may be performed with or without reasonable accommodation.</div>
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<li class="ace-line ace-line old-record-id-doxlgLwPd0JsJOcUh5XZcfpC7Eg" data-list="bullet">
<div>Availability to work onsite and support occasional events outside regular office hours with advance coordination.</div>
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<li class="ace-line ace-line old-record-id-R3nldm7nMoAG6yxgGymlsjnVgvc" data-list="bullet">
<div>Requires five days per week of in-office collaboration with the team.</div>
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<h4 class="heading-2 ace-line old-record-id-doxlgAQrOvVFwW8BeTXTGEWNewd">Bonus Qualifications</h4>
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<li class="ace-line ace-line old-record-id-doxlgL5bvbQv2wZD3pXwlhUyUXd" data-list="bullet">
<div>Experience supporting a startup, technology company, or engineering workplace.</div>
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<li class="ace-line ace-line old-record-id-doxlgbyGZUwr5k25enMfQb1lnab" data-list="bullet">
<div>Familiarity with purchase orders, invoice tracking, and basic expense reporting.</div>
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<li class="ace-line ace-line old-record-id-doxlgeVKqyrWxj8zsUuGMKLlUud" data-list="bullet">
<div>Experience with meeting room technology and visitor management systems.</div>
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<li class="ace-line ace-line old-record-id-doxlgTHJmpRuqUV7KGIUsD7XXyg" data-list="bullet">
<div>Experience improving office processes as a team grows.</div>
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<h4 class="heading-2 ace-line old-record-id-doxlgNWrIdJTWm8NTuV3J1ZaPde">Benefits</h4>
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<li class="ace-line ace-line old-record-id-doxlgMjOMT6zx4KraUivRuTKZCg" data-list="bullet">
<div>Health, dental, and vision insurance, 401(k) plan.</div>
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<li class="ace-line ace-line old-record-id-doxlgaioUPYhOGuJH1Xey0GlqSh" data-list="bullet">
<div>Lunches and dinners, a fully stocked kitchen, and regular team-building events.</div>
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<div class="ace-line ace-line old-record-id-doxlgxzVo8CR52iisbR4TtbWvyb">Compensation: $30–$40/hr</div>
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