Administrative Assistant

Job description

Greenville Public Schools is a well-established public school district based in Greenville, serving a mix of suburban and rural communities in Montcalm County and nearby areas. It provides a full K–12 education system with a strong emphasis on preparing students for both college and career pathways.

🏫 District Structure & Environment

The district is made up of multiple elementary schools, a middle school, and Greenville High School. Class sizes are generally moderate, which allows teachers to provide more individualized attention. The schools aim to create a supportive environment where students feel safe, engaged, and encouraged to succeed.

Facilities across the district include updated classrooms, technology labs, athletic complexes, and performing arts spaces. Over the years, Greenville Public Schools has invested in modernizing learning environments to keep up with current educational standards.

Job Description

We are currently seeking a highly organized and detail-oriented Remote Administrative Assistant to join our team. The ideal candidate will play a key role in supporting daily office operations, assisting management, and ensuring efficient administrative workflow. This position requires excellent communication skills, a proactive approach, and the ability to multitask in a dynamic environment.

Responsibilities

• Manage and organize company documents, files, and records with strict attention to confidentiality and data security

• Coordinate meetings, prepare agendas, and take comprehensive meeting minutes for distribution

• Respond to internal and external inquiries in a professional and timely manner

• Maintain office supplies inventory and place orders as needed to ensure operational continuity

• Assist in preparing reports, presentations, and correspondence for management review

• Support multiple departments with general administrative tasks and special projects

• Ensure smooth day-to-day office operations and workflow across remote and in-office environments

• Manage executive calendars, schedule appointments, and coordinate meeting logistics

• Monitor and organize email communications, prioritizing urgent matters for appropriate follow-up

• Arrange travel accommodations, process expense reports, and maintain travel records

• Maintain and update databases, customer relationship management (CRM) systems, and administrative records

• Provide administrative support to new team members during onboarding and orientation processes

• Identify opportunities for process improvement and recommend solutions to enhance operational efficiency

Qualifications

• High school diploma or equivalent required; associate degree preferred

• Minimum 1-2 years of administrative or office support experience

• Proficient in Microsoft Office Suite (Word, Excel, Outlook)

• Strong organizational and time management skills

• Excellent written and verbal communication abilities

• Ability to handle confidential information with discretion

• Detail-oriented and capable of working independently or as part of a team

All your information will be kept confidential according to EEO guidelines.