California Closets
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Founded in 1978, California Closets has built a reputation as the leader and design authority in premium space management, delivering custom-designed organizational solutions and exceptional service. We believe home is more than just a place — it should be a source of creativity, comfort, and connection. From beautiful walk-in closets and entertainment centers to versatile pantries and home offices, we design custom storage solutions that add value to your life and home by making space for what belongs. Think of it as ‘practical magic.’
The Office Administrator is primarily responsible for coordinating office administrative tasks, accounts payable / receivable, and payroll functions for the company-owned location. This position works closely with all operation's teams and is responsible for providing complete, accurate and timely services.
Job Highlights:
What We Offer:
California Closets has both company-owned and franchise locations. This location is company-owned, therefore earns the following benefits:
Franchises are independently owned and operated and may offer different benefits.
ESSENTIAL FUNCTIONS
Office & Operational Administration
• Serve as an administrative support resource for the CCO leadership team and local operations.
• Process incoming mail and distribute correspondence appropriately.
• Maintain organized electronic and physical office records.
• Other duties or special projects as required by General or Office Manager
• Frequent one on one contact with customers, sales team, and all internal departments to oversee efficiency and client satisfaction throughout the organization
Financial & Business Process Support
• Support month-end reporting activities (including closing of A/R and confirmation of posted transactions) and
operational data validation.
• Support job administration activities, including maintaining required documentation and ensuring data accuracy within company systems.
• Enter all customer payments (deposits, progress payments, and balances) into SalesForce accounts and also into Kinetic
• Process Greensky (customer financing) balance payments
• Create daily bank deposit batches in Kinetic
• Close out jobs in SalesForce, verifying revenue accuracy based on contracted amount and any change orders, and ensuring it meets required revenue recognition standards
• Scan and upload signed, job certificate of completion into appropriate SalesForce account
• Perform a week and month-end reconciliation of installed revenue in partnership with centralized shared services group.
• Bill all closed out jobs in Kinetic
• Responsible for all accounts receivable activity/entries, including delinquent accounts, along with accurate reporting and communication.
• Process Design Consultant commission in SalesForce CXT, ensuring commission accuracy, once jobs are closed and paid in full.
• Produce a bi-weekly commission report for GM approval.
Customer & Team Support
• Foster positive working relationships with customers, sales teams, and internal departments.
• Assist in resolving administrative issues impacting customer satisfaction.
• Support insurance certificate (COI) requests and annual updates.
• Promote a culture aligned with company values and service standards.
• Identify opportunities to improve administrative processes, workflows, and operational efficiency.
• Support the implementation of new systems, tools, and standardized processes.
• Maintain compliance with company policies, procedures, and documentation requirements.
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We are an equal opportunity employer. We E-Verify.
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Listing collected from the employer’s public career site on 2026-10-23. Postings close without notice — the application page is authoritative.