Accounts Receivable Associate

Job description

Job Description Summary:

• Prepare and distribute accurate customer invoices, statements, and related billing documents.
• Process incoming payments in accordance with established financial policies and procedures.
• Verify, classify, calculate, post, and record accounts receivable transactions.
• Apply cash, check, credit card, and electronic payments to the appropriate customer accounts and invoices.
• Prepare bank deposits and maintain supporting documentation.
• Reconcile the accounts receivable ledger to ensure all payments are accounted for and properly posted.
• Compare accounting entries, system reports, and account balances to verify accuracy.
• Research and resolve payment discrepancies, unapplied cash, short payments, and billing issues.
• Contact customers regarding past-due balances and send payment reminders and account statements.
• Maintain professional relationships with customers while supporting timely collection efforts.
• Monitor aging reports and follow up on outstanding accounts.
• Process approved credit memos, adjustments, and customer refunds.
• Maintain accurate and organized customer account records.
• Generate financial reports detailing accounts receivable balances, collections, and aging status.
• Assist with month-end closing activities and account reconciliations.
• Ensure all accounts receivable transactions comply with company financial policies, procedures, and internal controls.
• Perform other accounting and administrative duties as assigned.

Qualifications

• Previous experience as an Accounts Receivable Associate or in a similar accounting role is required.
• Solid understanding of basic bookkeeping and accounts receivable principles.
• Proven ability to calculate, post, reconcile, and manage accounting figures and financial records.
• Strong data-entry skills and aptitude for working with numbers.
• Hands-on experience using spreadsheets and accounting or financial-management software.
• Proficiency in Microsoft Office, particularly Excel.
• Strong written and verbal communication skills in English.
• Customer-service orientation with effective collection, negotiation, and conflict-resolution skills.
• Excellent organizational, time-management, and problem-solving abilities.
• High degree of accuracy and attention to detail.
• Ability to handle confidential financial information with discretion.
• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field is highly preferred.

Benefits: Aviagen provides a comprehensive benefits package designed to support the healthcare and financial well-being of our employees. Aviagen offers medical, dental, vision, life, AD&D, Employee Assistance Program (EAP), Teladoc, Short-Term Disability, and Long-Term Disability coverage, subject to the terms and conditions of Plan documents. Additionally, you will be eligible for company observed paid Holidays and Paid Time Off (PTO) at a rate of 14 days per year, prorated based on your hire date.