Legal Recruiting Assistant

Job description

Job Summary & Objectives

Overview 

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has approximately 2,000 lawyers. Headquartered in New York with offices in Beijing, Boston, Brussels, Chicago, Dallas, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, San Francisco, São Paulo, Singapore, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.  

Job Summary  

The Legal Recruiting Assistant supports the Legal Recruiting Team in all efforts related to law student recruitment and the summer associate program.  Primary responsibilities include assisting in interview attorney preparation, securing and coordinating attorney interviews during the recruiting season, supporting on campus recruiting efforts, and execution of summer program. The position will require overtime hours during the summer and fall seasons.

Essential Job Duties & Responsibilities

• Assist with the preparation, coordination and scheduling of interviews and meetings for summer associate and 3L candidates
• Create in-person and virtual interview schedules for law student candidates; greet candidates and escort them to interviews in support of all programs
• Assist in planning and executing recruiting receptions, offer dinners, and summer social events
• Assist with law school recruiting initiatives, including on-campus interviews (OCI), resume collections, job fairs, and student organization sponsorships.
• Coordinate registration, materials, logistics, and attorney participation for law school recruiting events and career fairs
• Maintain recruiting calendars, key recruiting deadlines, and law school contact information.
• Assist with summer program planning initiatives, research ideas for summer social events and restaurant venues
• Plan summer social events, create invitations, prepare invite lists, coordinate logistics and work with vendors to ensure all details of events are accurate and shared in a timely manner
• Keep records and maintain accurate files of summer events including, but not limited to, correspondence, invoices, expense receipts, RSVP lists and general feedback
• Assist with summer associate onboarding, arrival logistics, training schedules, and orientation programming; work with Conferences Services to reserve rooms and coordinate details
• Assist in gathering summer associate feedback, evaluations, mid-summer and final reviews from attorneys and preparing review files
• Remain current on citywide social offerings throughout the year
• Maintain inventory of promotional items and marketing materials
• Support additional marketing efforts through the website and LinkedIn
• Be flexible to adjust hours to meet departmental needs during peak seasons
• Assist in various department projects as needed
• Perform other duties as assigned

Education

Required

• Bachelor’s degree required

Skills and Experience

Required

• 1 to 2 years of experience preferred; legal recruiting or equivalent professional related experience preferred
• Ability to develop and maintain favorable relationships with attorneys and staff in order to develop successful interview schedules and communicate relevant information related to the interview process
• Must have a professional demeanor and possess excellent organizational and administrative abilities
• Ability to effectively present information verbally and in writing
• Familiarity with MS Outlook
• Strong attention to detail
• Ability to work in a team atmosphere
• Ability to work independently and  organize, prioritize, plan and multi-task work activities in a fast paced environment
• Ability to work over time and travel as needed
• Client-focused with a personable and outgoing demeanor

Preferred

• Proficiency in MS Word, Excel and PowerPoint; advanced knowledge preferred

Salary Information

NY Only: The estimated base salary range for this position is $60,000 to $70,000 at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.

Simpson Thacher will not sponsor applicants for work visas for this position.

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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.