Program Coordinator I

Job description

Agency

Department

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The College of Pharmacy is looking for a Program Coordinator I to serve as a member of the Student Affairs team. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

What You Need to Know

Responsibilities

Student Services

• Provide mentoring to pharmacy students to enhance success. Including: discuss study habits, importance of class attendance, and importance of completing assignments;  inform students of tutoring assistance, supplemental instructions, peer mentoring and refer to the appropriate offices when necessary.  Assist with planning and coordination of various Office of Student Affair student success programs such as ASPIR2E. (5%)

• Supervise, monitor student organization officers to ensure the college’s guidelines are followed and executed properly. This role will provide the required annual student activity trainings, manage student organization sponsored event forms, assess and manage risk mitigation review and forms to follow TAMU and HSC rules and policies and track student organization events. (20%)

• Serve as the College Liaison on the CS campus between students and TAMU business operation offices such as; TAMU Business Services Office, Office of Scholarships and Financial Aid, International Student Services, Registrar’s Office, Graduate Admissions, etc. Refer students to the appropriate department when necessary. (5%)

• Provide general academic advising for all pre-pharmacy and admitted students. Including: provide college admission requirements and other information as requested (e.g., insurance, tuition payment, registration assistance); review, interpret, and relate information found in the College of Pharmacy Student Handbook; review, interpret, and relate information to students regarding pre-pharmacy requirements and course equivalents; refer students to appropriate staff or departments as necessary. (10%)

• Coordinate and participate in recruiting activities in, and in the vicinity of, College Station and as assigned.  This includes one on one meetings with prospective students and campus tours.  Work with the OSA Director of Admissions to collaborate on all recruitment efforts. (15%)

• Collaborate and participate in all OSA hosted student events such as Pre-Orientation, Orientation, OSA Roundtables, OSA Social Events, Admission Days and Commencement. (10%)

Administrative

• Works with the Assistant Dean to plan, organize, direct, and manage various programs within the Office of Student Affairs specifically the College’s annual Commencement.  All duties aligned with the planning of the event that includes but is not limited to budgetary reports and operations, cost allocations and purchases, reserving facilities, hosting and coordinating pre and after ceremony events, working with students on commencement and regalia orders, etc. (25%)

• Develop, coordinate, participates in planning and execution of student services programs outside of Commencement; assist with purchasing for student services programs; contribute to budget operations as it relates to student services purchases and operations. (5%)

• Supervise and train program staff, including student workers to ensure required training is up-to- date

Required Education and Experience

• Bachelor’s Degree or equivalent combination of education and experience.

• 2 Years of related experience in student affairs, including academic counseling, records and registrar, admissions, financial aid or related area

Preferred Qualifications

• Master’s Degree

• Three years of broad experience in an area related to student affairs, including but not limited to academic counseling, records and registrar, admissions, or financial aid.

• Four years’ experience in Health Science Center or Higher Education setting.

• Knowledge of MS Office, Student Information Systems (e.g., Banner), and accounting systems (e.g., FAMIS/Canopy).

• Skills in working with various student populations.

• Excellent oral and written communication skills.

• Ability to develop and deliver recruitment and promotional presentations.

• Work schedule may include occasional evenings, weekends, and overnight travel.

 Knowledge, Skills, and Abilities

• Ability to effectively communicate both orally and in writing

• Ability to positively and professionally interact with clients and staff

• Excellent communication and presentation skills

• Strong interpersonal and organizational skills

• Working knowledge of office software and instructional programs

• Skilled in utilizing various learning and active listening strategies

• Ability to orally comprehend and express information and use inductive and deductive reasoning

• Ability to facilitate and adapt course and the course content

• Ability to positively and professionally interact with clients and staff, groups of various sizes

• Ability to multitask and work cooperatively with others

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.