Program Assistant ( TEMP)

Job description

Agency

Department

Important Immigration information:

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

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The Woolfolk Digital Preservation Lab (WDPL) seeks a highly organized and motivated recent MBA graduate for a six-month Program Assistant position. Working under the direction of the WDPL Director, this position will provide essential administrative, operational, project-management, archival, and grant-development support to advance the Lab's teaching, research, service, and community-engagement activities.

This position will help coordinate daily laboratory operations, supervise undergraduate student employees, support archival processing and digitization, coordinate community-partner workflows, and contribute to external funding efforts. This position provides a recent MBA graduate with hands-on experience in project management, nonprofit administration, grant development, and cultural heritage preservation.

This is a part-time, six-month temporary position. The appointment will conclude automatically at the end of the six-month term and does not constitute an expectation of continued employment beyond the period.

The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.

Responsibilities:

• Lab Administration and Operations: Support daily WDPL operations, scheduling, documentation, workflow coordination, and administrative activities.
• Student Supervision and Coordination: Supervise and coordinate undergraduate student employees, assign work, monitor progress, and support a productive and professional work environment.
• Archival Processing and Digitization: Process, arrange, describe, and digitize archival collections; develop inventories, metadata, finding aids, and other archival documentation.
• Grant Research and Development: Identify relevant external funding opportunities, conduct grant research, and prepare and submit at least two grant proposals during the fellowship.
• Professional Development: Complete structured professional-development activities related to project management, nonprofit administration, grant writing, archives, libraries, museums, and/or cultural heritage preservation.
• Performs other duties as assigned.
  

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience.
• No prior experience required.
  

Required Knowledge, Skills and Abilities:

• Knowledge of word processing and spreadsheet applications.
• Verbal and written communication skills.
• Ability to multitask and work cooperatively with others.

Preferred Qualifications:

• Master of Business Administration (MBA) degree
• Strong organizational communication, leadership, and project-management skills.
• Excellent attention to detail and ability to manage multiple priorities and deadlines.
• Experience or demonstrated interest in one or more of the following: nonprofit administration, grant research or grant writing, archives or archival processing, libraries or museums, digital preservation, cultural heritage organizations, community-engaged projects, project or program coordination.

Special Requirements:

• Applicants with equivalent experience in lieu of a Bachelor’s degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency in lieu of a Bachelor’s degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of four years of experience.

Job Posting Close Date: 

• 10/26/2026

Required Attachments:

Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box.  Any additional attachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae

• Cover Letter

Application Submission Guidelines: 

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or [email protected] should you need assistance with the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.