Research Grants Specialist I

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Position Description:

The Office of Sponsored Programs Administration is seeking to hire a Research Grants Specialist I. This position is responsible for reviewing and processing proposal submissions to and reviewing and facilitating the establishment of awards from external sponsors to ensure financial and programmatic components are in compliance with institutional, state, and sponsor guidelines and regulations. The position will collaborate with other Office of Research and Innovation personnel to ensure sound and efficient administrative and financial management of the University's sponsored programs portfolio. This position provides competent-level support to basic and applied/translational research (including animal and human subjects research), instruction and training activities, and other sponsored activities.

This position may be eligible for remote work.

Essential Duties and Responsibilities

• Communicate with and provide guidance to principal investigators and departmental support staff on the development of proposal components, including but not limited to budgets, scopes of work, research strategy, allowability of costs, and bio sketches.

• Review and facilitate proposals submitted by principal investigators to ensure the proposal is in compliance with institutional, state, and sponsor guidelines and regulations. Examples of compliance matters that must be reviewed include Conflict of Interest, human subjects and institutional review board (IRB) approval, animal subjects/IACUC approval, institutional biosafety approval, etc.).  The proposal specialist must be knowledgeable of institutional processes and federal requirements for compliance.

• Review and facilitate externally sponsored awards made to the university to ensure compliance with institutional, state, and sponsor guidelines and regulations. Examples of compliance matters that must be reviewed include Conflict of Interest, human subjects and institutional review board (IRB) approval, animal subjects/IACUC approval, institutional biosafety approval, financial and programmatic compliance, etc.  The award administration specialist must be knowledgeable of institutional processes and federal requirements for compliance for awarded sponsored programs.

• Provide institutional oversight to the use of electronic systems utilized by external sponsors. Review administrative, financial, and programmatic information entered into sponsor electronic systems for accuracy (based on sponsor and system requirements) and provide guidance to principal investigators and departmental support staff on any issues identified that could impact proposal submission and award administration. 

• Finalize proposal review and facilitate proposal submission to external sponsors via timely communication. Proposals must be reviewed by the proposal specialist in an efficient and timely manner in order to meet sponsor deadlines.

• Finalize sponsored program awards and agreements, confirming that the terms and conditions are in alignment with institutional guidelines and negotiating agreement language as necessary.  Facilitate full execution of awards and agreements by the University's Authorized Organizational Representative (AOR).

• Administer financial and administrative components of active sponsored programs, including but not limited to budget adjustments, change in scope and/or personnel, project extensions, subaward review and issuance, and reporting and closeout documentation.

• Communicate with principal investigators, departmental support staff, and SPA personnel with high regard for efficient and effective proposal submission award establishment/administration and a dedicated focus on providing excellent customer support.

• Holds delegated signature authority from the University President. Submits proposals and non-financial post-award actions, thereby binding the university and/or the University of Louisville Research Foundation.

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.

If you require assistance or accommodation with our online application process, please contact us by email at [email protected] or by phone 502-852-6258.