Facilities Intern

Job description

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<h1 class="wnfdnti _1ibi0s33y _1ibi0s34u" data-pm-slice="1 1 []">Facilities Intern</h1>
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea"><strong>Location:</strong> San Jose, California, United States<br><strong>Employment type:</strong> Internship</p>
<h2 class="wnfdnti _1ibi0s33y _1ibi0s34u">About the role</h2>
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">We are looking for a Facilities Intern to help keep Astera Labs workplaces and hardware-engineering environments safe, reliable, organized, and ready for the teams that use them. This is a hands-on opportunity to learn how Facilities supports maintenance, space and equipment planning, lab operations, access and safety processes, service requests, vendors, and continuous improvement.</p>
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">You will work with Facilities, Lab, Security, IT, HR, engineering teams, vendors, and other partners to coordinate practical work across offices and lab spaces. The right candidate is visible, proactive, dependable, and comfortable combining on-site follow-through with organized documentation, data analysis, and clear communication.</p>
<h2 class="wnfdnti _1ibi0s33y _1ibi0s34u">What you’ll do</h2>
<ul class="wnfdntf">
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Support day-to-day Facilities operations, service requests, work orders, maintenance coordination, and follow-up across office and lab spaces.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Help track facility issues, owners, priorities, timelines, dependencies, and resolution status through approved systems and team processes.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Assist with workspace, lab, bench, rack, equipment, and storage planning by collecting information, maintaining trackers, and preparing summaries.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Support inspections and maintenance activities for workspaces, building systems, environmental systems, fire and life-safety equipment, and other facility assets under appropriate supervision.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Help coordinate vendor visits, deliveries, access requirements, equipment moves, and facilities-related communications.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Maintain accurate records for equipment, work orders, access requests, inspections, incidents, and other operational documentation.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Support physical-access and visitor processes by organizing requests, maintaining records, and following established security and escort procedures.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Assist with emergency-preparedness activities, drills, checklists, event summaries, and follow-up actions as assigned.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Prepare Excel analyses, dashboards, status reports, presentations, and executive summaries that make facilities needs and progress easy to understand.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Collaborate with Lab, Engineering, Security, IT, HR, Finance, Procurement, and external partners to clarify needs and keep work moving.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Identify recurring issues, process gaps, and opportunities to improve facilities service, safety awareness, documentation, and operational efficiency.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Own a defined internship project with mentor support, provide progress updates, demonstrate measurable impact, and present the project’s results and recommendations at the end of the internship.</p>
</li>
</ul>
<h2 class="wnfdnti _1ibi0s33y _1ibi0s34u">What you bring</h2>
<ul class="wnfdntf">
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Currently pursuing a bachelor’s or master’s degree in facilities management, engineering, business, operations, construction management, environmental health and safety, or a related field.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Strong organization, attention to detail, follow-through, and willingness to be hands-on in office and lab environments.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Working knowledge of Microsoft Excel and PowerPoint, with the ability to create clear trackers, reports, dashboards, and presentations.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Ability to learn new systems and processes, maintain accurate records, and communicate status clearly.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Strong written and verbal communication skills and comfort collaborating with employees, engineering teams, vendors, and cross-functional partners.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Safety-conscious judgment and discretion when working around facilities, equipment, access controls, visitors, and business-sensitive information.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Ability to manage multiple priorities, ask questions, receive feedback, and adapt when operational needs change.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">A proactive, dependable, learning-oriented approach and interest in improving how facilities work gets done.</p>
</li>
</ul>
<h3 class="wnfdnti _1ibi0s33y _1ibi0s34u">Preferred qualifications</h3>
<ul class="wnfdntf">
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Experience with facilities, office, lab, construction, maintenance, safety, equipment, vendor, event, or project coordination through coursework, projects, internships, or campus activities.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Familiarity with ticketing or collaboration tools such as Jira or Confluence, spreadsheets, work-order tracking, or facilities documentation.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Exposure to building systems, space planning, lab environments, physical security, emergency preparedness, ergonomics, or environmental health and safety.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Experience creating process documentation, inspection checklists, dashboards, inventory trackers, or other operational materials.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Interest in facilities data, resource planning, continuous improvement, and reliable service delivery.</p>
</li>
</ul>
<h2 class="wnfdnti _1ibi0s33y _1ibi0s34u">Equal opportunity</h2>
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Astera Labs is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We encourage anyone with relevant experience to apply.</p>
<h2 class="wnfdnti _1ibi0s33y _1ibi0s34u">Internship experience and compensation</h2>
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">This is a paid, hourly U.S. internship. The applicable hourly rate is determined as part of the offer process and specified in the offer letter, depending on education level ranges from $35/hour to $55/hour. U.S. interns currently receive a $500-per-week housing/relocation stipend for the duration of the internship. Interns participate in Early Career programming, including technical and professional-development sessions, community events, and an end-of-program project presentation.</p>
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