Recruiting Program Management Intern

Job description

<h1 class="wnfdnti _1ibi0s33y _1ibi0s34u" data-pm-slice="1 1 []"></h1>
<h1 class="wnfdnti _1ibi0s33y _1ibi0s34u" data-pm-slice="1 1 []">Recruiting Program Management Intern</h1>
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea"><strong>Location:</strong> San Jose, California, United States<br><strong>Employment type:</strong> Internship</p>
<h2 class="wnfdnti _1ibi0s33y _1ibi0s34u">About the role</h2>
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">We are looking for a Recruiting Program Management Intern to join the Talent Acquisition team and help deliver organized, consistent, and engaging recruiting programs across the business. This is a hands-on opportunity to learn how recruiting teams plan and execute hiring initiatives, candidate experiences, interview operations, communications, and process improvements.</p>
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">You will work with recruiters, recruiting coordinators, hiring managers, candidates, vendors, and cross-functional stakeholders to turn plans into clear timelines, reliable workflows, and well-executed experiences. The right candidate is organized, proactive, detail-oriented, and energized by coordinating people, information, and moving pieces toward a shared outcome.</p>
<h2 class="wnfdnti _1ibi0s33y _1ibi0s34u">What you’ll do</h2>
<ul class="wnfdntf">
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Support recruiting programs and hiring initiatives from planning through execution, including timelines, task lists, logistics, communications, and follow-up.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Maintain project plans, trackers, status updates, action items, risks, dependencies, and decisions so stakeholders know what is needed and when.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Coordinate candidate-experience workflows such as event registration, interview scheduling, interview materials, feedback collection, communications, and next steps.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Support recruiting events, networking activities, hiring meetings, and candidate touchpoints by coordinating details, capturing information consistently, and tracking follow-up owners.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Help maintain accurate recruiting and program data in Greenhouse and other approved systems, including requisition status, candidate information, interview progress, and next actions.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Prepare recurring reports, dashboards, presentations, FAQs, templates, email communications, and other materials that help recruiters, hiring teams, and candidates navigate recruiting processes.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Partner with recruiters, recruiting coordinators, Talent Acquisition, Human Resources, hiring managers, vendors, and other stakeholders to clarify requirements and keep work moving.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Document recruiting processes, playbooks, and operating procedures; identify gaps, duplicate work, and opportunities to improve team efficiency.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Develop or pilot an adopted process, tracker, resource, or other improvement that makes recruiting operations more consistent or scalable.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Track program outcomes, collect stakeholder feedback, summarize lessons learned, and recommend practical next steps.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Support recruiting-team training, process rollouts, communications, and other Talent Acquisition operations as assigned.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Own a defined internship project with mentor support, provide progress updates, and present the project’s results, documentation, and recommendations at the end of the internship.</p>
</li>
</ul>
<h2 class="wnfdnti _1ibi0s33y _1ibi0s34u">What you bring</h2>
<ul class="wnfdntf">
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Currently pursuing a bachelor’s or master’s degree in human resources, business, communications, project management, operations, psychology, or a related field.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Strong organization, project-coordination, written-communication, and interpersonal skills.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Ability to manage details across multiple timelines, stakeholders, events, and deliverables.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Working knowledge of Microsoft Excel and PowerPoint, with the ability to create clear trackers, reports, and presentations.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Ability to learn new systems and processes, maintain accurate information, and follow through on commitments.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Strong judgment and discretion when handling candidate, employee, and business information.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Comfort asking questions, receiving feedback, solving problems, and adapting when plans or priorities change.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">A proactive, collaborative, learning-oriented approach and enthusiasm for improving how recruiting operations work.</p>
</li>
</ul>
<h3 class="wnfdnti _1ibi0s33y _1ibi0s34u">Preferred qualifications</h3>
<ul class="wnfdntf">
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Experience coordinating events, projects, volunteer activities, customer-facing work, or other people-focused initiatives.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Familiarity with applicant-tracking systems, project trackers, recruiting workflows, data reporting, or process documentation.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Experience creating communications, templates, presentations, FAQs, dashboards, or other materials that help a team work more efficiently.</p>
</li>
<li class="wnfdnte _1ibi0s33w">
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Interest in Talent Acquisition, candidate experience, recruiting operations, program management, or process improvement.</p>
</li>
</ul>
<h2 class="wnfdnti _1ibi0s33y _1ibi0s34u">Equal opportunity</h2>
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">Astera Labs is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We encourage anyone with relevant experience to apply.</p>
<h2 class="wnfdnti _1ibi0s33y _1ibi0s34u">Internship experience and compensation</h2>
<p class="wnfdntu _1ibi0s3f5 _1ibi0s3ce _1ibi0s3ea">This is a paid, hourly U.S. internship. The applicable hourly rate is determined as part of the offer process and specified in the offer letter, depending on education level ranges form $35/hour to $55/hour. U.S. interns currently receive a $500-per-week housing/relocation stipend for the duration of the internship. Interns participate in Early Career programming, including technical and professional-development sessions, community events, and an end-of-program project presentation.</p>